Managed service renewal proposal

How it works

1. Separate commitments

   Keep coverage, fee and verification evidence in separate columns.

2. State boundaries

   Record the term and excluded work beneath the table.

3. Route acceptance

   Name who checks coverage, terms and approval.

The example below shows the document API and layout used for this report. Follow the Word guide for package setup in your own project.

using OfficeIMO.Word;

namespace OfficeIMO.Examples.Showcase.Workflows {
    /// <summary>Creates an editable managed service renewal with a decision, supporting table and named next actions.</summary>
    internal static class RenewalProposal {
        internal static void Create(string folder) {
            using var document = WordDocument.Create(Path.Combine(folder, "example.docx"));
            document.Settings.FontFamily = "Carlito";
            document.Settings.FontSize = 11;
            document.BuiltinDocumentProperties.Title = "Managed service renewal";
            document.AddParagraph("Managed service renewal").Style = WordParagraphStyles.Heading1;
            document.AddParagraph("NORTHWIND / RENEWAL 2027 / DRAFT COMMERCIAL TERMS");
            document.AddParagraph("Review the service commitments before renewing. This proposal keeps scope, price and the acceptance decision together.");
            document.AddParagraph("Service commitments").Style = WordParagraphStyles.Heading2;
            string[][] rows = {
                new[] { "Service", "Coverage", "Monthly fee", "Review evidence" },
                new[] { "Request desk", "Business hours", "EUR 2,400", "Response-time report" },
                new[] { "Platform care", "Weekly review", "EUR 1,100", "Change and incident log" },
                new[] { "Recovery exercise", "Quarterly", "EUR 600", "Observed restore record" }
            };
            var table = document.AddTable(rows.Length, 4, WordTableStyle.TableGrid);
            table.SetWidthPercentage(100);
            table.SetColumnWidthsPercentage(25, 20, 30, 25);
            for (int row = 0; row < rows.Length; row++) {
                for (int column = 0; column < 4; column++) {
                    var cell = table.Rows[row].Cells[column];
                    cell.MarginTopCentimeters = 0.14;
                    cell.MarginBottomCentimeters = 0.14;
                    cell.MarginLeftCentimeters = 0.16;
                    cell.MarginRightCentimeters = 0.16;
                    cell.ShadingFillColorHex = row == 0 ? "17365D" : row % 2 == 0 ? "F1F5F9" : "FFFFFF";
                    var paragraph = cell.Paragraphs[0];
                    paragraph.Text = rows[row][column];
                    paragraph.Bold = row == 0;
                    paragraph.ColorHex = row == 0 ? "FFFFFF" : "243247";
                    paragraph.FontFamily = "Carlito";
                    paragraph.FontSize = 10;
                    paragraph.LineSpacingAfterPoints = 2;
                }
            }
            document.AddParagraph("Term and exclusions").Style = WordParagraphStyles.Heading2;
            document.AddParagraph("Proposed term: 1 January to 31 December 2027. Fees are illustrative, exclude tax and are subject to an agreed statement of work. Project delivery, emergency cover and third-party licence costs are excluded.");
            document.AddParagraph("Next actions").Style = WordParagraphStyles.Heading2;
            var actions = document.AddList(WordListStyle.Bulleted);
            actions.AddItem("Service owner: confirm coverage hours and escalation contacts.");
            actions.AddItem("Procurement: review the renewal and notice periods.");
            actions.AddItem("Sponsor: record acceptance or request a revised scope.");
            foreach (var paragraph in document.Paragraphs) {
                paragraph.FontFamily = "Carlito";
                bool title = paragraph.Style == WordParagraphStyles.Heading1;
                bool heading = paragraph.Style == WordParagraphStyles.Heading2;
                paragraph.FontSize = title ? 26 : heading ? 15 : 11;
                paragraph.LineSpacingBeforePoints = heading ? 14 : 0;
                paragraph.LineSpacingAfterPoints = title ? 14 : heading ? 8 : 7;
                if (title || heading) {
                    paragraph.ColorHex = "17365D";
                    paragraph.Bold = true;
                    paragraph.KeepWithNext = true;
                }
            }
            document.Save();
        }
    }
}

Use this in your project

Use agreed commercial terms and obtain the appropriate review before treating the proposal as a commitment.

The Word guide explains package setup and related document APIs.

Continue with another example

• WordProject charter
• WordMeeting minutes and actions